Category: Employment

This week we are highlighting an Administrative Assistant II/S position with MSU College of Osteopathic Medicine’s Institute of International Health (IIH) (Posting #7873). Under the direction of the Director and Associate Dean for Global Health Programs, the IIH Administrative Assistant facilitates the identification of funding opportunities, the assembly of multidisciplinary research teams and the timely and accurate submission of grant proposals; resolves problems concerning proposals, contracts, financial reports and/or accounts receivable; manages and assists in planning fiscal and administrative procedures; assists with budget development and forecasting and monitors, analyzes and reconciles accounting records; processes personnel, initiates and follows through on paper work associated with filling and/or creating faculty and staff positions; compiles and analyzes information in order to produce departmental reports; and performs other duties as assigned.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Residential and Hospitality Services Assistant/ Lead position (Posting 7843). Some of the job duties for this position will be to utilize EBS and Ultra Time employee data and interface reports in order to process payroll and human resources hiring actions in accordance with the MSU Business Manual and contractual agreements; generate, audit and adjust automatic interfaces between SAP and Ultra-Time to correct and facilitate hiring and payment of employees; collaborate with other RHS Payroll team members and unit managers within the division to exchange pertinent information to reconcile and update employee records and reports; audit work of others to ensure accuracy; provide training to new employees and unit supervisors, as well as participate in outreach programs designed to assist RHS units; communicate as a key element of daily operations.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Office Supervisor II position with the MSU College of Education (Posting 7795). Some of the job duties for this position will be to assist the department chairperson in Educational Administration with course scheduling, grade submission, department space assignments and inventory; assist in developing plans, objectives, policies and procedures for the day-to-day operations of the department and assigned administrative area; process personnel, research and service projects; compile and analyze information in order to produce and assist with departmental reports including enrollment, admissions, faculty assignments, evaluations and committees; interpret and assist in developing policies and procedures in order to answer questions and resolve problems; interact with and work effectively with a wide range of individuals including faculty, staff and students; assist and act as a resource for faculty and staff within the department in the use of technology in teaching and development and delivery of courses.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Administrative Assistant II/S position with the MSU Colleges of Human and Osteopathic Medicine (Posting 7754).  The MSU Colleges of Human and Osteopathic Medicine are seeking applicants with proven ability to effectively manage multiple, complex tasks under strict time demands to fill the position of Medical Student Education Administrator in the Department of Psychiatry; this a demanding position requiring the management of medical student educational processes and the psychiatry clerkship records for over 500 medical students per year in the colleges of Human and Osteopathic Medicine; this position does involve conducting small group presentations and occasional travel; components of this position include: coordinating psychiatry clerkships in the communities of Lansing, Detroit, and Grand Rapids and developing student rotation schedules; conducting Lansing psychiatry clerkship orientation sessions for rotating medical students; coordinating elective psychiatry clerkships in the Lansing community and developing student rotation schedules; acting as the CHM department clerkship administrator for Psychiatry; providing training, current materials, and current information on policies and procedures to psychiatry clerkship coordinators in other communities; maintaining psychiatry clerkship course records on all COM and CHM medical students completing their psychiatry rotations; and other tasks.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Administrative Assistant II position with the MSU Lyman Briggs College (Posting 7709). The position serves as human resources administrator for Lyman Briggs College; responsibilities will include: processing all hiring and visa forms for faculty, staff, students, temporary hires,and assistantships; attending HR meetings; advising college about hiring, evaluation and promotion procedures and forms; serving as staff coordinator for all searches; assisting Dean’s Office with materials for evaluations, awards, promotions, reclassifications and RPT reviews; collecting and submitting time for APAs, CTs, students and temporaries; assisting with summer conferences and special events; and other duties as assigned. For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Administrative Assistant I position with the College of Social Science (Posting 7679). The position provides administrative support for the Development, Communication and Alumni Relations office in the College of Social Science; coordinates and maintains the daily office operations; oversees the requisition of donor gifts, office supplies, equipment and services and mail handling; assists with travel arrangements for donors and development officers for in-state and out-state travel; creates briefing papers for development officers; creates and maintains files for endowments/scholarships, donors and prospects; provides reports using Advance and ART; updates Advance database; processes all gifts sent to the College; manages gift acknowledgement system for all gifts made to the College; downloads gift information from Advance; prepares departmental accounting reports; manages and maintains database for all College of Social Science endowments and expendable accounts; maintains the Development Office operating account; reconciles, monitors and verifies all expenditures for the Social Science Development Office; processes and maintains records for Development Purchasing cards; helps maintain the tracking of College of Social Science major and special gifts and donor prospects; compiles, analyzes and creates reports based on data from internal and external sources regarding donors and gifts; assists development officers with screening information and helping in preparation for cultivating and solicitation visits; provides assistance in preparation of donor and alumni events; oversees event expenditures and vendor payments; and processes budget transaction for all alumni and communication expenses.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Executive Staff Assistant position with University Advancement (Posting 7657). This position interacts with staff, administrators, university donors and prospects, executives, trustees, students, faculty and the public in order to represent University Development and, especially, the Associate Vice President and Director of Development (AVP). The position also provides administrative and secretarial support for the AVP in order to meet the goals and mission of University Development. For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Office Supervisor III position with MSU Residential & Hospitality Services (Posting 7620). This position serves as Payroll office supervisor and manages the specialized area of Centralized Payroll for the Division of Residential and Housing Services within the department of Auxiliary Resources; will be responsible for the daily oversight and supervision of 11 FTEs and students to ensure the payroll and related human resource functions, duties and responsibilities meet specific deadlines in processing for 900 full time and 6000 hourly and student employees in 9 departments; will be responsible for maintaining security access to the Ultra Time System and update the account, sub-account and job codes within the system to align with SAP/Kuali for the Division; and will be required to submit, verify and monitor interface reports uploaded from the Division’s Ultra Time System and evaluate the payroll assistant’s findings on the error report prior to final submission. This office is responsible for reviewing and approving student and on-call processing through SAP, and assisting Payroll Assistants with verification of interface reports containing personnel and payroll data to ensure an accurate payroll. In addition, this position will be expected to assist in and/or perform the full range of payroll, human resources and clerical duties for the employees they supervise, if the need arises.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting a Secretary III position with MSU College of Osteopathic Medicine (Posting 7603). Some of the duties of the position include providing secretarial support in the administrative and functional aspects of a departmental office by maintaining faculty calendars and making travel arrangements; acting as a resource for faculty and staff regarding policy and process-related questions; coordinating department sponsored courses, clerkships and conferences; assisting with preparing financial documents and payroll submission in the EBS system; assisting with maintaining departmental accounting ledgers; transcribing patient and academic dictation and processing physician reports within the electronic medical records system; providing secretarial support to faculty by maintaining calendars, and receiving and directing correspondence; scheduling and arranging on- and off-campus meetings, educational programs and conferences; coordinating faculty travel plans for both domestic and international travel; updating departmental website; coordinating medical student courses, clerkships, rotations and shadowing experiences within the department. For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.