Every office has one: the person who saves every file they work on to their desktop as an icon. Not only does this slow response time for start-up, it puts you at risk of losing that data should your desktop machine fail. Instead, move files that you want to keep to your network file space, and if absolutely necessary, create a shortcut on your desktop to the network location. Storing your files on the network ensures that they are being backed up on a regular basis.

Sort through your documents and archive or remove those you don’t need anymore. It can be scary, like opening a file cabinet that hasn’t been opened in months–or years–and is covered with dust. Do it, though. If you don’t, every time you search, the computer has to search through all those outdated files.

To make this easier in the future, give your folders and files meaningful names. If you save a document every month with updated data, keep the base name the same every month but append the date. For example: MonthlyStatusDATE.xls. If working on a project, develop a naming convention at the start and be consistent throughout the project. That way even if players change as the project progresses, everyone can still find the information they need.

And empty your trash! If you haven’t gone back to restore it within a few days or weeks, you probably never will.